All of Rena’s legal policies and documents are available below. Here you will find our Privacy Policy, Terms of Service, Cookie Policy, and other key legal information, designed to give you clear guidance on how we operate and safeguard your data.
This Acceptable Use Policy ("Policy") applies to all users of the Rena platform and services provided by Capital Placement Ltd ("Rena", "we", "us", or "our"). By accessing or using our Services, you agree to comply with this Policy.
Rena provides recruitment, HR technology and workforce management services designed to support lawful, ethical, and professional hiring practices. This Policy sets out prohibited uses and activities to ensure our platform remains secure, compliant, and fair for all users. Violation of this Policy may result in suspension or termination of access to our Services.
You must not use our Services to:
Engage in any activity that violates applicable laws or regulations, including data protection laws, employment laws, anti‑discrimination legislation, or immigration requirements.
Post, upload, or transmit content that is illegal, fraudulent, defamatory, harassing, threatening, hateful, or discriminatory.
Facilitate or promote violence, terrorism, or any activity that could harm individuals or groups.
Engage in any form of child exploitation or upload content involving minors without proper consent and lawful basis.
Use our Services in any way that discriminates against candidates based on protected characteristics including age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.
Create job postings with discriminatory requirements or language that would violate equality legislation.
Misuse AI‑powered features to make solely automated decisions about candidates without appropriate human review.
Manipulate or circumvent fairness controls, bias detection, or audit features within the platform.
Process personal data without appropriate lawful basis or in violation of data protection laws.
Upload special category data without meeting the requirements set out in our Terms of Service and Data Processing Addendum.
Share, sell, or transfer candidate data to unauthorised third parties.
Use candidate data for purposes other than legitimate recruitment and HR activities.
Attempt to re‑identify anonymised or pseudonymised data.
Attempt to gain unauthorised access to any systems, data, or accounts.
Probe, scan, or test the vulnerability of our systems without written permission.
Interfere with or disrupt the Services, servers, or networks.
Circumvent any technical limitations, security measures, or access controls.
Use automated systems, bots, or scrapers to extract data without our express written consent.
Reverse engineer, decompile, or disassemble any part of our Services.
Transmit viruses, malware, or any code of a destructive nature.
Fail to immediately notify Rena at [email protected] upon becoming aware of:
Fail to implement basic security practices, including:
Upload, post, or transmit content that infringes any patent, trademark, copyright, trade secret, or other intellectual property rights.
Remove, alter, or obscure any proprietary notices on our platform.
Copy, reproduce, or mirror our user interface, features, or functionality.
Use our Services to develop competing products or services.
Create false or misleading job postings or company profiles.
Impersonate another person, company, or entity.
Provide false information about qualifications, certifications, or authorisations.
Use the Services for phishing, social engineering, or fraudulent recruitment schemes.
Manipulate or falsify interview responses, assessments, or evaluation data.
Create multiple accounts to circumvent restrictions or suspensions.
Share login credentials or allow unauthorised access to your account.
Use the Services in any manner that exceeds fair usage limits as defined in our Terms of Service.
Send spam, unsolicited communications, or bulk messages through our platform.
Upload content unrelated to legitimate recruitment or HR purposes.
Use the Services for cryptocurrency mining, distributed computing, or similar activities.
Use AI‑generated content to create false or misleading candidate profiles.
Train competing AI models using data or outputs from our Services.
Override or ignore AI bias warnings or fairness recommendations.
Use our AI features for any purpose other than recruitment and HR functions.
Submit content to our AI features that would violate this Policy if processed.
Create or post fake, misleading, or fraudulent job listings, including:
Impersonate legitimate companies, recruiters, or hiring managers to:
Use the Services to facilitate recruitment scams, including:
Harvest candidate data for purposes other than legitimate recruitment, including:
Create multiple fake employer profiles or company accounts to:
Engage in deceptive recruitment practices that harm candidates, including:
Mislead candidates about:
Exploit candidates through:
Request inappropriate information from candidates, including:
All content uploaded to our Services must be accurate, professional, and relevant to recruitment or HR purposes.
Content must not contain sensitive personal information beyond what is necessary for legitimate recruitment processes.
You are responsible for ensuring all content complies with applicable laws and this Policy.
If you become aware of any violation of this Policy, please report it immediately to [email protected].
We investigate all reports and take appropriate action, which may include content removal, account suspension, or reporting to relevant authorities.
Candidates who suspect fraudulent job postings or recruitment scams should also report them to [email protected] immediately.
We reserve the right to investigate suspected violations of this Policy. Depending on the severity and nature of the violation, we may:
Issue a warning and request immediate cessation of the prohibited activity.
Temporarily suspend access to some or all Services.
Permanently terminate your account and access to our Services.
Remove or disable access to violating content.
Report illegal activities to law enforcement or regulatory authorities.
Pursue legal remedies including seeking injunctive relief or damages.
We will generally provide notice before taking action unless we believe that doing so would create risk of harm, enable ongoing violations, or be prohibited by law.
Our Services are designed for standard business recruitment and HR operations. Fair usage limits include:
These limits ensure optimal performance for all customers. If you need higher limits, please contact us to discuss enterprise options.
You must comply with all applicable laws and regulations when using our Services, including:
For international users, you must also comply with local laws in your jurisdiction, including the requirements set out in Schedule 4 (Jurisdiction-Specific Terms) of our Data Processing Addendum where applicable.
As a customer using our AI‑powered Services, you are responsible for:
Implementing mandatory human review processes for all AI‑assisted decisions. Our AI tools provide recommendations and insights, but final decisions affecting candidates must always involve meaningful human evaluation.
Training your hiring teams on the proper use of AI tools, including understanding their limitations, interpreting confidence scores, and recognising potential biases.
Documenting your review process for AI recommendations, particularly when diverging from AI suggestions, to ensure accountability and enable audit trails.
Regularly reviewing AI performance in your recruitment outcomes to identify any patterns of bias or unfair impact on certain groups.
Providing transparency to candidates about the use of AI in your recruitment process where required by law or best practice.
Maintaining ultimate accountability for all hiring decisions. AI tools do not shift legal or ethical responsibility for recruitment decisions away from your organisation.
We may update this Policy from time to time to reflect changes in our Services, legal requirements, or emerging threats.
Material changes will be notified through our Services or via email to administrators.
Continued use of our Services after such changes constitutes acceptance of the updated Policy.
This Policy forms part of our Terms of Service.
In case of any conflict between this Policy and other agreements, the order of precedence set out in our Terms of Service applies.
Nothing in this Policy limits our rights under any other agreement or applicable law.
For questions about this Policy or to report violations:
Email: [email protected]
Postal Address: Capital Placement Ltd, Kemp House, 152–160 City Road, London, EC1V 2NX
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